Are you still hesitating about implementing a human resources information system (HRIS), commonly known as an HR management system or HR management software? Today, there’s every reason to implement an HRIS. This article provides convincing arguments for doing so.
Your HR system saves you money
Let’s talk about money first, since it’s usually a strong argument. Here, we’ll take a closer look at the investment and savings aspects. Of course, most HR management software comes at a price. But beyond the cost, there is the return on investment. The HRIS can save money and reduce the cost of HR processes in a lasting way using various strategies.
Save time!
You’re probably familiar with the old adage “Time is money.” That has never been truer! Is your HR team often overworked? Before you consider hiring additional staff—assuming you manage to find that rare gem in the middle of a labour shortage! —think about your existing processes, optimize them and assess the HRIS option.
Your human resources team performs many time-consuming and repetitive manual tasks, which HR software can automate. For instance, an HR person doing up to 15 hours of manual work per week, at a salary of $35/hour, costs over $27,000 a year. Now imagine if you added the time of other employees who also do manual work! No HR software should cost you more than the sum of the manual tasks performed by your HR staff.
Build employee loyalty
Freeing yourself from these tasks gives your HR team the opportunity to focus on other, more strategic and value-added occupations, such as hiring interviews, onboarding of future employees, employee recognition, and so on.
Employees will benefit, as they will feel more listened to and supported at work, which in turn will make them more loyal, increase their performance and reduce turnover. It is said that it costs from 30% to 400% (you read that right!) of an employee’s annual earnings to replace them, depending on whether they are juniors or specialists. Now that’s something to think about.
Reduce the risk of errors
Your human resources team never makes a mistake? Impossible! To err is human and can sometimes be costly. For example, implementing HR management software integrated with your payroll system reduces the risk of manual input errors.
It also helps you avoid statistical calculation errors, lost paper documents, incomplete files, and so on. In short, task automation saves you time, money and inconvenience!
Optimize your hiring process with your HRIS
We know that recruitment is a complex and sensitive function. While a good applicant tracking system (ATS) won’t find rare gems for you, it will allow you to manage your applications efficiently, produce reports and statistics in real time, and post your job offers in just a few clicks. By simplifying the recruitment process, you’ll increase the speed with which you respond to applicants, thereby reducing your time to hire— because you need a high-performance team fast.
Measure the performance of your human resources
As an HR manager, business manager or business owner, it’s important for you to know turnover rates, absenteeism rates, changes in the number of employees over the years, the cost per hire and other statistics critical to the company’s sustainability. All this is not easy to calculate manually. However, your HRIS can take care of these tasks in a handful of clicks, whereas it would take you hours to complete them without it.
An HRIS protects your employees’ data
If you still keep your human resources documents on paper, you’re taking a big risk. Fire or water damage quickly come to mind, as they could destroy everything. Today, however, the theft of personal data is a greater concern. You don’t want a disaster to happen, so you need to protect and secure your employees’ data. In any case, in Quebec, Bill 25 requires you to do so.
An HRIS enables you to secure data on servers and assign access categories. You will therefore determine which accesses to grant to different user categories. There’s no risk involved.
Communicate the value of total compensation to your employees
Properly communicating the value of total compensation to your employees is becoming an important retention factor. In order to produce the necessary reports, you’ll need a cutting-edge digital tool that calculates the value of all your employee benefits, as well as workplace flexibility, in addition to basic pay, and also facilitates report generation. That’s a benefit worth its weight in gold!
Any other arguments to convince you to implement an HR management system?
Now that you’ve read this article, you’ll know the main benefits of implementing a human resources information system in your company. As if that weren’t enough, we’ve added a few more arguments to leave you no choice!
Some everyday tasks can take up too much of your staff’s time, even though the system could perform them with remarkably fast:
- Find a document. It takes less than 30 seconds to find the document you’re looking for in your system. We challenge you to do the same with the paper version!
- Never miss a thing with alerts. With an HRIS, HR staff will receive alerts at key times such as the end of employee probation, annual evaluations and so on. This allows you to stay on top of things at all times.
- Centralize vacation requests. Web access to your HRIS allows employees to request vacation time online. The tool also calculates employees’ vacation and sick leave balances.
- Avoid racing for signatures. Thanks to your HR management system, your employees can sign important documents online, which are then forwarded directly to the employee’s file.
- Manage payroll and benefits in one place. Instead of handling payroll and group insurance in two separate software packages, you benefit from a one-stop shop that centralizes information. This gives the plan administrator greater latitude to update the data, without involving the insurer.
Lastly, keep in mind that communication with your employees is paramount. This is often the key to success, especially with the new generation. An HRIS gives you the opportunity to communicate accurate information quickly and securely.
The shift to digital workplaces is now unavoidable. Don’t wait any longer and see the benefits for yourself!
These articles might interest you
Are you still hesitating about implementing a human resources information system (HRIS), commonly known as an HR management system or HR management software? Today, there’s every reason to implement an HRIS. This article provides convincing arguments for doing so.
Your HR system saves you money
Let’s talk about money first, since it’s usually a strong argument. Here, we’ll take a closer look at the investment and savings aspects. Of course, most HR management software comes at a price. But beyond the cost, there is the return on investment. The HRIS can save money and reduce the cost of HR processes in a lasting way using various strategies.
Save time!
You’re probably familiar with the old adage “Time is money.” That has never been truer! Is your HR team often overworked? Before you consider hiring additional staff—assuming you manage to find that rare gem in the middle of a labour shortage! —think about your existing processes, optimize them and assess the HRIS option.
Your human resources team performs many time-consuming and repetitive manual tasks, which HR software can automate. For instance, an HR person doing up to 15 hours of manual work per week, at a salary of $35/hour, costs over $27,000 a year. Now imagine if you added the time of other employees who also do manual work! No HR software should cost you more than the sum of the manual tasks performed by your HR staff.
Build employee loyalty
Freeing yourself from these tasks gives your HR team the opportunity to focus on other, more strategic and value-added occupations, such as hiring interviews, onboarding of future employees, employee recognition, and so on.
Employees will benefit, as they will feel more listened to and supported at work, which in turn will make them more loyal, increase their performance and reduce turnover. It is said that it costs from 30% to 400% (you read that right!) of an employee’s annual earnings to replace them, depending on whether they are juniors or specialists. Now that’s something to think about.
Reduce the risk of errors
Your human resources team never makes a mistake? Impossible! To err is human and can sometimes be costly. For example, implementing HR management software integrated with your payroll system reduces the risk of manual input errors.
It also helps you avoid statistical calculation errors, lost paper documents, incomplete files, and so on. In short, task automation saves you time, money and inconvenience!
Optimize your hiring process with your HRIS
We know that recruitment is a complex and sensitive function. While a good applicant tracking system (ATS) won’t find rare gems for you, it will allow you to manage your applications efficiently, produce reports and statistics in real time, and post your job offers in just a few clicks. By simplifying the recruitment process, you’ll increase the speed with which you respond to applicants, thereby reducing your time to hire— because you need a high-performance team fast.
Measure the performance of your human resources
As an HR manager, business manager or business owner, it’s important for you to know turnover rates, absenteeism rates, changes in the number of employees over the years, the cost per hire and other statistics critical to the company’s sustainability. All this is not easy to calculate manually. However, your HRIS can take care of these tasks in a handful of clicks, whereas it would take you hours to complete them without it.
An HRIS protects your employees’ data
If you still keep your human resources documents on paper, you’re taking a big risk. Fire or water damage quickly come to mind, as they could destroy everything. Today, however, the theft of personal data is a greater concern. You don’t want a disaster to happen, so you need to protect and secure your employees’ data. In any case, in Quebec, Bill 25 requires you to do so.
An HRIS enables you to secure data on servers and assign access categories. You will therefore determine which accesses to grant to different user categories. There’s no risk involved.
Communicate the value of total compensation to your employees
Properly communicating the value of total compensation to your employees is becoming an important retention factor. In order to produce the necessary reports, you’ll need a cutting-edge digital tool that calculates the value of all your employee benefits, as well as workplace flexibility, in addition to basic pay, and also facilitates report generation. That’s a benefit worth its weight in gold!
Any other arguments to convince you to implement an HR management system?
Now that you’ve read this article, you’ll know the main benefits of implementing a human resources information system in your company. As if that weren’t enough, we’ve added a few more arguments to leave you no choice!
Some everyday tasks can take up too much of your staff’s time, even though the system could perform them with remarkably fast:
- Find a document. It takes less than 30 seconds to find the document you’re looking for in your system. We challenge you to do the same with the paper version!
- Never miss a thing with alerts. With an HRIS, HR staff will receive alerts at key times such as the end of employee probation, annual evaluations and so on. This allows you to stay on top of things at all times.
- Centralize vacation requests. Web access to your HRIS allows employees to request vacation time online. The tool also calculates employees’ vacation and sick leave balances.
- Avoid racing for signatures. Thanks to your HR management system, your employees can sign important documents online, which are then forwarded directly to the employee’s file.
- Manage payroll and benefits in one place. Instead of handling payroll and group insurance in two separate software packages, you benefit from a one-stop shop that centralizes information. This gives the plan administrator greater latitude to update the data, without involving the insurer.
Lastly, keep in mind that communication with your employees is paramount. This is often the key to success, especially with the new generation. An HRIS gives you the opportunity to communicate accurate information quickly and securely.
The shift to digital workplaces is now unavoidable. Don’t wait any longer and see the benefits for yourself!